Spring Abstract Submission

Abstract submission for the 2019 Spring Meeting opened on December 20, 2018 and was sent directly to members via email.  

SPRING 2019 Abstract Submission Guidelines
SUBMISSION DEADLINE: WEDNESDAY, JANUARY 30, 2019, NOON CENTRAL

1)      The first author of each abstract must be an ASOPRS Fellow, International Associate or Candidate Member. This is a members-only meeting. The first author of the abstract is expected to be the presenting author.

2)      It is the responsibility of the submitter to ensure that all authors have consented to be listed as authors and the financial disclosures represent all authors. Changes to authors may not be made after submission.

3)      Abstracts must be original and not previously presented or published prior to the 2019 Spring Meeting.   

4)      All rights other than copyright (e.g. patent rights) are the author’s, including the right to reproduce original figures and tables from this item in future works, provided full credit is given to the original publication.

5)      The abstract should not contain libelous or unlawful statements nor infringe on the rights of others.  If excerpts from copyrighted works are included, written permission must be secured by the authors and proper credit given.

6)      It is required that the author(s) obtain patient consent if using photographs or videos in their presentation.  

7)      ASOPRS Rules and Regulations state that members who participate or are involved in a non-ASOPRS or ACGME-accredited oculofacial plastic surgery fellowship training program may not present at an ASOPRS meeting. By your submission—regardless of acceptance—you are attesting that you are a member in good standing, are abiding by the ASOPRS Bylaws, and are not participating in an unaccredited ASOPRS or ACGME fellowship.

THE SUBMISSION PROCESS

1)      Log in to the submission site using your ASOPRS website username and password. To reset your ASOPRS password, go to www.asoprs.org and use the reset password link on the bottom of the page after clicking on the yellow Log In button on the homepage.  Then, return to the Submission site to log in with your new password.   

2)      Abstracts can be prepared in any word processing program and then copied and pasted into the body text box in the abstract site. Authors and affiliations are entered on a separate page and should not be pasted into the abstract text box.

3)      No identifying features such as names of hospitals, medical schools, clinics or cities may be listed in the title or text of the abstract. 

4)      Abstracts that do not meet the requirements will not be reviewed.

5)      Special characters (e.g. Greek symbols) can be copy/pasted into the abstract site. Special formatting in the text of the abstract such as italics, bold, superscripts, subscripts, and underline can also be copy/pasted.

6)      Font and case are unimportant because all abstracts will be published in a standardized format.

7)      Avoid trade names and use generic names in titles and the body (e.g. hyaluronic acid) when possible.

8)      Abstracts are published as submitted; please take care to enter your information accurately, with proper punctuation and spelling.

9)      The character limit for all abstracts is 500 words NOT including Title, Authors, Affiliations, and Disclosures.

10)   The authors and affiliations will be added to the abstract based on the information you provide on the Authors page. For those sending abstracts from outside of the US, names of countries should be spelled out; do not enter anything in the “State” field. Be careful to check spelling and consistency when adding authors with the same affiliations. The system will treat each author as a separate person if the same person is entered with different affiliations.  

11)   The body should contain:

  1. Introductory Sentence – state the hypothesis, purpose or scientific objective of the study.  The remainder of the abstract should address this statement.
  2. Methods – describe the study, design, subjects and analytic procedures.  The method described should unquestionably address the stated hypothesis, purpose or objective.  A clear documentation of statistical methodology should accompany the methods/results section with comparison or differences to support the results.  Include enough detail to enable the ASOPRS Program Committee to gain a clear understanding of the methodology.
  3. Results – a summary of the results should be in sufficient detail to support the final conclusion.  If applicable, the mean results should be presented in numerical fashion with deviations or standard errors on the mean.  Number of animals, studies or patients should be noted.  Statistical comparisons will make an abstract competitive.  Present the data in sufficient detail for the reader to form conclusions and acknowledge (or disagree with) the interpretation of the author’s analysis.  If there are sufficient data to display, single spaced tables are welcome, but not necessary.  Figures may be helpful with certain types of results if clarity and conciseness can be ensured.
  4. Conclusions – the abstract should close with a brief statement of the conclusion(s).  Do not overstate conclusions.  Make certain that all conclusions follow logically from the data and that the data presented confirms, refutes or modifies the purpose or the specific objectives of the study in the introductory sentence.
  5. Bibliography – Please cite any references indicating author(s), name of article/chapter, journal, date of publication, volume and page reference.

12)   A maximum of 5 figures is permitted per abstract.  All figures must adhere to the following guidelines or they will not be published: 

  1. Acceptable image file formats are:  JPEG, JPG, PNG, GIF 
  2. Figures should be a maximum of 10 cm x 10 cm each;
  3. Figures should be saved at a resolution of exactly 300 dpi

13)   Indicate preferred mode of presentation (oral or video). The ASOPRS Program Committee is not able to honor all requests for oral presentations; please take this into account when submitting.

14)   Videos should be emailed to [email protected] via a file sharing service (e.g. Dropbox).

15)   Abstract Submission Questions/Problems
Please direct any questions associated with submission to OpenWater technical support by clicking on the help link in the abstract submission site pages. Support is available from 9 am to 6 pm eastern.

16)   Confirmation and Notification of acceptance
Abstracts are reviewed and rated by the Program Committee.  Once the program is decided, you will be emailed acceptance and schedule information, if accepted. Time restrictions limit the number of abstracts accepted.

17)   Should your abstract be accepted for presentation, University, Private Practice, etc. logos may appear on your title slide only and are prohibited from being used throughout presentations.